Privacy statement

 

Who are we?

With this statement (hereinafter the "Statement") we would like to inform you’re your personal data is collected and processed by us, JODIMA BVBA/SPRL, with registered office in Belgium: Industriestraat 21 in 1910 Kampenhout and with company number 0822 531 186 (hereafter referred to as "we").

Unless otherwise stated, we are responsible for the processing of the personal data collected by us in the context of our services and activities. We thus act as so-called "controller", i.e. the person who determines the purpose and means for the processing of personal data.

We do not intentionally collect or process personal data of persons younger than 16 years.

 

Which personal data do we collect?

The kind of personal information we collect depends on your specific situation or the specific activities or services offered or requested.

"Personal data" means all information about an individual or identifiable natural person.

We collect personal data from you and/or your representatives, personnel, independent employees or administrators (hereinafter referred to as "you" or "your").

In particular, we collect administrative data and contact details in order to identify you or to contact you, or to do business with you if you are a supplier or a business partner. This personal data may include contact details such as your name, address, telephone number, e-mail address and other unique details such as your job title, username and password to access our services.

We do not collect nor process sensitive information, for example data relating to race or ethnic origin, religious belief, physical or mental health or sexual orientation. If such personal data is provided to us, we will not use it and we will delete it.

"Cookies" are also used on our website. They are data of information stored by the browser on your computer and allow us to register certain information about the users of our website (e.g. language selection, duration of your visit on the page, ...). They help to better tailor the website to your wishes, preferences and ease of use. More information about this can be found in our cookie statement.

 

How do we obtain your personal data?

Your personal data can be collected in various different ways, including when:

• You are a customer / supplier;

• You fill in an (online) form issued by Jodima;

• You participate in an event or event organized by Jodima;

• You subscribe to a Jodima newsletter;

• You participate in surveys.

We may obtain your personal data directly from you or through third parties. If we do so, we ask these third parties to confirm that the information was lawfully obtained and that we have the right to use the data obtained from them.

 

What do we need your personal data for ?

We use and process your personal data for the following purposes:

• Management of your assignments: We can use your personal data to manage your assignments and to send you among other our electronic invoices.

• Information and communication: We may use your personal data to inform you about our activities, events, services, special offers or newsletters, we think you might be interested in.

If you do not wish to receive such information, you can always send us an Optout. Our contact details: JODIMA BVBA, Industriestraat 21, 1910 Kampenhout.

We can also communicate on the website of third parties about our activities and events. We encourage you to review the privacy statements of these third parties to understand their policy on the processing of personal data.

• Services: We may use your personal data to realize your participation in our activities or events, including your participation in specific projects.

• Studies and statistics: We may use your personal data for statistical purposes and for conducting studies. For example, we can use personal data to generate statistics about, for example, the demographic analysis of our members or the number of participants per event. We can also use such statistics with a view to direct marketing.

 

What is the legal basis for our processing of personal data?

We may use your personal data with your consent with one or more processing purposes mentioned in this Statement. At any time you can withdraw your permission.

We may also use your personal data to the extent that is necessary for the performance of an agreement you have concluded with us or, at your request, to be able to take the necessary steps to reach an agreement with us.

Finally, we may use your personal data whenever necessary for the representation of our legitimate interests, to the extent within your interests and rights.

 

With whom do we share your personal data?

We do not share your personal data with third parties unless (i) we have received your prior consent, (ii) we are obliged to do so in the framework of a legal or regulatory procedure, or (iii) we are requested by law or judicial authorities.

We also invoke certain subcontractors such as ICT companies for the maintenance and management of our websites, engineering offices, marketing agencies, and this in order to outsource some of our services to them. These subcontractors are not considered third parties.

We request these subcontractors to take the necessary technical and organizational measures to process legally and lawfully your personal data and under no circumstances to make it known to third parties.

 

Where do we process and store your personal data?

Your personal data will be processed and stored by us in Belgium or in any other country where our service providers have facilities. However, it is our clear intention to ensure that your personal data stays within the European Union.

 

How long do we keep your personal data?

We only keep your data for as long as necessary for the purposes of the processing stated in this Statement. Your personal data will be stored and used for as long as necessary to comply with our legal obligations, to settle disputes or to enforce our agreements.

 

How do we protect your personal data?

Your personal data are considered to be strictly confidential. We take the appropriate technical and organizational measures to protect the provided and collected personal data against destruction, loss, accidental alteration, damage, accidental or unlawful access or any other unauthorized processing of personal data.

 

What rights do you have?

You can invoke all rights under Belgian law, and in particular the following rights:

• You always have the right to access and to view your personal data.

To access your personal data, please address a written request to us:

• by email: privacy@jodima.be;

• in writing to the following postal address: Industriestraat 21, 1910 Kampenhout

• You always have the right to have removed or rectified incorrect, incomplete, inappropriate or outdated personal data. In order to exercise these rights, please contact us:

o by email: privacy@jodima.be;

o in writing to the following postal address: Industriestraat 21, 1910 Kampenhout

• You have the right to oppose the processing of your personal data or to withdraw your previously given permission for a specific processing of personal data. please contact us:

o by email: privacy@jodima.be;

o in writing to the following postal address: Industriestraat 21, 1910 Kampenhout

 

When exercising this right, we ask you to clearly state which processing(s) you oppose to or which consent you wish to withdraw. We wish to point out that the objection to certain processing, or the withdrawal of your permission for certain processing of your personal data, may result in no longer being informed, or being able to use, the activities or services offered by us.

If you wish to exercise this right, we ask you to provide us with your ID card in order to prevent any unauthorized disclosure or processing of your personal data. We therefore prefer to ask you to add a copy of the front of your identity card to your application.

 

Questions or complaints?

If you have any question or complaint about our processing of personal data, the exercise of your rights or this Statement, please contact us via the following channels:

o by email: privacy@jodima.be;

o in writing to the following postal address: Industriestraat 21, 1910 Kampenhout.

If you are not satisfied with our reply, or if you have any comments about the exercise of your rights, or if you believe that our processing of your personal data do not comply with the legislation, you can submit a complaint to the Commission of protection of privacy, better known as the Privacy Commission. All information can be found on https://www.privacycommission.be.

 

How to deal with changes to this Statement?

This Statement can be amended or attuned by us if we deem this necessary. We encourage you to review this Statement periodically to learn how we process and protect your personal data.

 

 

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